All California employers must report all of their new or rehired employees who work in California to the Employment Development Department New Employee Registry within twenty (20) days of their start-of-work date, which is the first day of work. Any employee that is rehired after a separation of at least sixty (60) consecutive days must also be reported within 20 days. Employers who report electronically must submit two files each month that are not less than 12 days and not more than 16 days apart. No report should be submitted if there are no new or rehired employees to report.
The following information must be reported:
- Employers
- California employer payroll tax account number
- Branch Code (complete only if employer was assigned a Branch Code number)
- Federal employer identification number
- Business name and address
- Contact person and phone number
- Employees:
- First name, middle initial, and last name
- Social Security number
- Home address
- Start-of-work date
For more information, visit the EDD New Employee Registry page.